How to know when your business needs a server

How to know when your business needs a server

EVERY company reaches a point where it begins to transform from a startup to a grown-up organization.

As your business grows, often so does your IT investment. The technology and tools that help you stay productive need to keep up with the growth your organization, whether you are dealing with increased use of email, new software packages for HR and accounting, added file storage, or more time servicing a growing customer base.

The only constant is change, especially when it comes to the technology we use to help run our businesses. And the pace of that change is constantly accelerating, whether as a result of major innovations like cloud computing or the impact of economic events.

Technology should be an asset – tools that help you to make daily business process easier, and it should also help your organization reduce costs and get more from the investments you make.

Like many businesses you may be considering getting a server for your business.  Or perhaps your IT Support firm is suggesting you get one.

In order to grow your business with greater efficiency, there are some key questions you should be asking today:

  • How quickly can you get new employees up and running with the tools they need?
  • Is your employees having difficulty sharing files and keeping track of all the different file versions?
  • Your files are accumulating and keep getting larger. How do you keep up with data growth?
  • Do you lose data whenever a workstation or laptop cannot be repaired?
  • How can you simplify IT so your staff spend less time on repetitive tasks and more on helping address strategic business needs?

If any of those question is on your mind, it’s time to talk to us about improving your IT infrastructure with the addition of a server.

A server can fulfill one or more of the following functions:

  1. Centralized control over your network.  Without a server you have what is called a “peer-to-peer” network.  In Microsoft Windows terms this is also called a “Workgroup.”  This means all the PCs are equal and each control only themselves.  There is no central device that is managing and controlling things like access to files, security, password policies, user accounts, etc.  This is fine for a small network but starts to become harder and harder to manage as your company grows.
  2. A central place to store files.  This is important as many small firms have people saving files on their individual PCs.  These files are not backed up perhaps, spread out and not easily accessible, prone to multiple versions, perhaps not secure, etc.  A bad idea for many reasons.
  3. Email Server: You can host your own email server, especially with data security as a sensitive topic. However, one of the cons is cost.  You have to purchase the Microsoft Exchange (or alternative) Email management software.  If you are a SME, signing up for a hosted email service will probably be cheaper.  A hosted email service can cost anywhere from $7-$10/month/mailbox.  As you can see as your company grows in size at a certain point hosted email no longer makes sense financially.  When exactly you hit this cross-over point where it is cheaper to host your own email is different for every company.
  4. Application/Database Server:  Some applications require a server component.  Sometimes this can be on a general-purpose server that also has other roles.  Sometimes this must be its own separate server.

Free Assessment

Just give us a call or send us a message with the form below and tell us about your current IT needs, and we’ll be more than happy to talk to you about your options and help you choose the option that will best fit your individual needs. If your business is based in Singapore, we are happy to provide you with a free consultation and a complimentary IT Audit.

You may also schedule your free assessment by chatting with us in the box below, during regular business hours, or by calling us directly at +65 6266 2572.