How to know when your business needs a server

How to know when your business needs a server

EVERY company reaches a point where it begins to transform from a startup to a grown-up organization.

As your business grows, often so does your IT investment. The technology and tools that help you stay productive need to keep up with the growth your organization, whether you are dealing with increased use of email, new software packages for HR and accounting, added file storage, or more time servicing a growing customer base.

The only constant is change, especially when it comes to the technology we use to help run our businesses. And the pace of that change is constantly accelerating, whether as a result of major innovations like cloud computing or the impact of economic events.

Technology should be an asset – tools that help you to make daily business process easier, and it should also help your organization reduce costs and get more from the investments you make.

Like many businesses you may be considering getting a server for your business.  Or perhaps your IT Support firm is suggesting you get one.

In order to grow your business with greater efficiency, there are some key questions you should be asking today:

  • How quickly can you get new employees up and running with the tools they need?
  • Is your employees having difficulty sharing files and keeping track of all the different file versions?
  • Your files are accumulating and keep getting larger. How do you keep up with data growth?
  • Do you lose data whenever a workstation or laptop cannot be repaired?
  • How can you simplify IT so your staff spend less time on repetitive tasks and more on helping address strategic business needs?

If any of those question is on your mind, it’s time to talk to us about improving your IT infrastructure with the addition of a server.

A server can fulfill one or more of the following functions:

  1. Centralized control over your network.  Without a server you have what is called a “peer-to-peer” network.  In Microsoft Windows terms this is also called a “Workgroup.”  This means all the PCs are equal and each control only themselves.  There is no central device that is managing and controlling things like access to files, security, password policies, user accounts, etc.  This is fine for a small network but starts to become harder and harder to manage as your company grows.
  2. A central place to store files.  This is important as many small firms have people saving files on their individual PCs.  These files are not backed up perhaps, spread out and not easily accessible, prone to multiple versions, perhaps not secure, etc.  A bad idea for many reasons.
  3. Email Server: You can host your own email server, especially with data security as a sensitive topic. However, one of the cons is cost.  You have to purchase the Microsoft Exchange (or alternative) Email management software.  If you are a SME, signing up for a hosted email service will probably be cheaper.  A hosted email service can cost anywhere from $7-$10/month/mailbox.  As you can see as your company grows in size at a certain point hosted email no longer makes sense financially.  When exactly you hit this cross-over point where it is cheaper to host your own email is different for every company.
  4. Application/Database Server:  Some applications require a server component.  Sometimes this can be on a general-purpose server that also has other roles.  Sometimes this must be its own separate server.

Free Assessment

Just give us a call or send us a message with the form below and tell us about your current IT needs, and we’ll be more than happy to talk to you about your options and help you choose the option that will best fit your individual needs. If your business is based in Singapore, we are happy to provide you with a free consultation and a complimentary IT Audit.

You may also schedule your free assessment by chatting with us in the box below, during regular business hours, or by calling us directly at +65 6266 2572.

Top 5 Benefits of Managed Hosting and Managed IT Services

A common productivity tool in today’s workforce is a computer. We install applications on it to perform our daily operations such as checking our inventory, preparing a quotation or issuing an invoice. The need to stay connected via the internet to search for information, share data and replying emails would suggest that a company’s minimal IT setup would be that of a computer, router/modem, printers, etc. That is the setup for majority of SMEs in Singapore. Going a step further, some SMEs may have the need to share data and may use a Network-Attached Storages or file server in doing so.

While there are many solution providers in the market that cater for such IT setups, SMEs are often left to maintain it by themselves and hope that nothing breaks down. Although many retailers offer warranties on their IT products in the event of any hardware failure but that would mean going through the hassle of liaising over the phone or sending the faulty item in for repair.

In Singapore, not all SMEs maybe able to justify the cost of having a full time system engineer to oversee such infrastructure especially when the setup is minimal.

That is where Base 2 Managed IT Services comes into play.

The general cost of an IT maintenance contract varies among providers in Singapore. Some peg their rates to number of users and other may do so by looking at man hours.

Here at Base2, we charge a flat rate with unlimited support, after a free assessment of your environment and infrastructure so that there is no bill shock.

Consider these facts when you read the infographic below:

  • 46 percent of firms have cut IT expenses by 25 percent or more as a result of managed services.
  • 58 percent of organizations have used managed services for some or all of their IT needs for two to five years, up from 51 percent since 2011.
  • 56 percent of IT leaders are using managed services to reduce costs and/or overhead.

Free Assessment

Today, threats to your business are imminent and can take the form of anything from a natural disaster, power outage, to hacking. Don’t lose valuable time and money recovering from a threat you didn’t prepare for. Schedule your free assessment today and we can tailor a customized plan for your company.

Please fill out the form below and a representative in your area will contact you to schedule your assessment. You may also schedule your free assessment by chatting with us in the box below, during regular business hours, or by calling us directly at +65 6266 2572.

Why your company needs to look into data backup plan now!

Most business owners deem their digital data as critical or high importance to the business, how vital it is to protect the data on their computer systems. Yet despite this, most SME’s are not routinely backing up their data.

The causes of data loss are much more common than we might suppose. Natural disasters such as fires and floods aside, evidence shows that a surprising number of businesses experience data loss due to a simple human error such as the accidental deletion or overwriting of files. Disc or system failure, viruses, failed applications, sudden power losses or surges, over-heating, electrostatic discharge and physical damage to the storage device or medium are also often to blame.

Most remarkable of all is the fact that a comprehensive back up system can be put in place for a modest fee!
<br/ >Here are a few data loss statistics every business owner should be aware of when deciding whether or not data backup is essential:

Data loss consequences

Data backup is one of the most important aspects of any IT environment but while systems are working there is a huge temptation to set aside backup tasks in favor of what is perceived to be more valuable work.

Free Backup and Recovery Assessment

Today, threats to your business are imminent and can take the form of anything from a natural disaster, power outage, to hacking. Don’t lose valuable time and money recovering from a threat you didn’t prepare for. Schedule your free, data backup and recovery assessment today and we can tailor a customized data backup plan for your company.

Please fill out the form below and a representative in your area will contact you to schedule your assessment. You may also schedule your free assessment by chatting with us in the box below, during regular business hours, or by calling us directly at +65 6266 2572.